Job Openings >> Administrative Assistant, Dean of Students & Counseling Center
Administrative Assistant, Dean of Students & Counseling Center
Title:Administrative Assistant, Dean of Students & Counseling Center
Department:Student Engagement


Job Duties:

  • Maintain a clean and organized reception area with a welcoming atmosphere for students, staff, or faculty.

  • Schedule appointments and meetings for the Dean of Students and Counseling Center staff, including Counseling interns, as well as provide scheduling for other Student Engagement staff as requested

  • Serve as receptionist for the office and provide general customer service to all seeking to interact with Student Engagement professional staff.

  • Supervise and oversee the daily functioning of the unit’s work study program including, schedule oversight, time sheet coordination, facilitating requested projects, and assessment.

  • Maintains primary responsibility for overseeing the distribution of student Title IX on-line training and maintenance of student records/holds pertaining to the training.

  • Provide assistance to the Dean of Students and Counseling Center with event planning and event facilitation; activities could include booking rooms, reserving equipment, arranging travel for speakers, overseeing location set up, distribution of assessment documents, producing reports of assessment data).

  • Provide dedicated assistance planning and facilitating Student Engagement special projects, including Summer Orientation, Welcome Week, Fair on the Hill, Family Day, Christmas on the Hill, the Faculty/Staff Coffee and others as designated.

  • Oversee the ordering of office supplies for the unit and work with the Dean of Students to manage the office supplies budget.

  • Assist the Dean of Students and Counseling Center staff keep financial records and complete credit card statements.

  • Work with professional counselors to a follow designated protocols with students seeking appointments in times of high stress or anxiety.

  • Oversee the check-in and registration process for students visiting the Counseling Center

  • Serve on various College committees and/or task forces as requested.

  • Serve as back-up administrative support for the Center for Leadership and Career Development as needed.

  • Other duties as assigned by the Dean of Students.


Minimum Qualifications

Bachelor’s degree preferred. Bachelor’s degree and three years of professional career experience - or - Master’s degree in higher education, human resources, student affairs, public administration, counseling, law, or related field from an accredited institution strongly preferred. Ability to work nights/weekends on a periodic basis. Experience working as administrative support for executive leadership is preferred. A strong sense of humor is highly desirable.


Knowledge, Skills and Abilities:

  • Must be proficient with word processing, database, spreadsheet, e-mail, and presentation software programs. Knowledge of or ability to learn student information systems (Banner).
  • Knowledge of FERPA regulations for handling confidential and/or student records.
  • Excellent oral, written, and interpersonal communication skills with demonstrated ability to work collaboratively with community organizations, public/private agencies, faculty, staff, and students.
  • Commitment to the mission of church affiliated liberal arts institutions like LaGrange College.
  • Demonstrated sensitivity to issues of diversity, inclusion, and social justice in the collegiate setting.
  • Proven record of being able to utilize effective time management, organization, prioritization, and attention to detail while performing multiple duties, often under stress.
  • Ability to show compassion and empathy to students, especially to those in crisis.
  • Ability to work collaboratively in a team environment and comfortability with working independently on projects.


The job profile document is intended to be generic in nature. It is not intended to specify all duties and responsibilities of any particular position. Additional job functions and the need to work a flexible work schedule may vary based on specific requirements of the department and the College.

This opening is closed and is no longer accepting applications
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