Job Openings >> Administrative Assistant
Administrative Assistant
Summary
Title:Administrative Assistant
ID:1165
Department:Administrative
Description

Job Duties:

 

Under the direct supervision of the History and Social Sciences Chair, this position provides administrative and secretarial support to all academic departments housed in Callaway Academic Building, with the exception of PACE. This position is responsible for organizing the workload and initiating best office practices and procedures to contribute to the efficient and responsive operation of those departments.

Duties will include, but not be limited to:

  • Assist the History and Social Sciences Chair with administrative support for both departmental and Cornerstone responsibilities

  • Assist 13 full-time faculty members and students in History, Political Science, Psychological Sciences, Sociology, and Clinical Mental Health Counseling Graduate Programs

  • Handle confidential files and correspondence, including running degree audits and graduation petition reports

  • Track six separate departmental budget lines

  • Reconcile credit card statements and reimbursements for faculty and, occasionally, students

  • Support faculty members in project-based work, including National History Day

  • Compile program course schedules for Registrar’s office

  • Schedule meetings, Cultural Enrichment events, and coordinate meeting/classroom space

  • Prepare Cultural Enrichment fliers, brochures, newsletters, and invitations for events

  • Make travel arrangements for faculty, guest speakers, and in some cases, students

  • Schedule, order, and proctor Psychological Sciences exit exams

  • Organize and coordinate the work flow of work/study students

  • Oversee building welfare and report issues as they arise

  • Serve as a liaison between faculty, administration, staff, students, and visitors

  • Oversee all aspects of general office duties to include (but not limited to), answer phones and direct to appropriate faculty member; sort and distribute incoming mail and packages; coordinate photocopy services; file and retrieve departmental documents, records and reports; compile, maintain office equipment and supplies inventory; assist with overall operations of History, Political Science, Psychological Sciences, Sociology, and Clinical Mental Health Counseling Graduate Programs

  • All other duties as assigned.

Minimum Qualifications

 

High School graduate or equivalent and three years of clerical, administrative, secretarial or office management experience. Or, the equivalent combination of experience, training and/or education as approved by Human Resources. Prior administrative experience in a college or university is preferred.

Knowledge, Skills and Abilities:

  • Strong computer skills with proficient knowledge of MS Word, Outlook, Excel, Power Point

  • Excellent written and verbal communication skills

  • Excellent analytic, organization and problem solving skills with ability to manage multiple tasks simultaneously

  • Ability to communicate effectively with faculty, staff, students and all key members of the college and local community

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